Career Opportunities with Achieve of NY

A great place to work.


Executive Assistant

Department: 99 Administration: VPE
Location: Vestal, NY

POSITION:  Executive Assistant   

DUTIES AND RESPONSIBILITIES:    The Executive Assistant is responsible for performance of clerical duties and coordination of office operations for the Executive Offices.  In addition, the Executive Assistant works closely with the ACHIEVE Board of Directors performing all necessary clerical functions as it applies to their meetings and functions.  Duties and responsibilities may include, but are not limited to:

I.    JOB KNOWLEDGE

  • Complete all requested and normal clerical responsibilities for the Chief Executive Officer, Chief Operating Officer, and the agency’s Board of Directors.
  • Organize and maintain filing systems, screen telephone calls and referral inquiries; and maintain the daily schedules for the CEO and COO
  • Ensure office equipment is in good working order.
  • Inventory and order administrative supplies and materials.
  • Maintain and update administrative manuals for policies, procedures, state regulations, and etc.
  • Attend requested meetings, events and Board of Director Meetings; prepare/transmit required or requested documents for such meetings/events.
  • Coordinate conference room calendars.
  • Assist in agency related fundraising events and other department activities and projects as directed.
  • Maintain confidentiality of agency business, participant and staff information as dictated by professional ethics and judgment.
  • Perform required duties in a productive and safe manner.
  • Perform additional duties as assigned by the CEO/COO.

II.   TEAMWORK

  • Encourage and maintain a positive working relationship with all departments in the agency, parents, staff, individuals receiving services and community partners
  • Communicate all health, safety and/or program concerns, sensitive situations and incidents to supervisor including those involving individuals receiving services
  • Attend and participate in all required and/or requested departmental or agency meetings

III. DOCUMENTATION

  • Complete required documentation in conformance with rules, regulations, policies and procedures and billing practices
  • Perform all assigned documentation in conformance with agency rules, regulations, policies, and procedures

IV. COMPLIANCE & ACCOUNTABILITY

  • Identify and report any untoward incidents
  • Identify, report and/or correct all safety hazards that include physical plant and/or work practices concerns and assist with investigating all work-related accidents as requested
  • Participate in any investigations as required
  • Comply with all State and Federal regulations along with agency policies and practices

V.  TRAINING & DEVELOPMENT

  • Obtain and maintain all required training related to job position
  • Ensure all required training is current and up to date as required by the agency and/or State and Federal regulations

SPECIAL REQUIREMENTS:

  • Possess good interpersonal, written, oral, and communication abilities and effective time management/organizational skills.
  • Able to work scheduled hours that may include overtime, weekend and/or holiday timeframes and maintain an acceptable work attendance as defined in the agency’s employee policy manual.
  • Be computer literate with knowledge in agency operating systems and applicable software required for department needs.
  • Demonstrate proficiency in the operation of all office machinery, including computer, copier, fax machine.
  • Must be highly organized and professional and able to maintain high degree of confidentiality.
  • Demonstrate sound judgment in normal work and emergency situations.
  • Must physically be able to perform required certifications and lift 25 pounds.
  • Possess a valid driver’s license record that meets the agency’s insurance carrier guidelines

QUALIFICATIONS:

Associated Degree in Secretarial Sciences, Office Management, with 3 – 5 years experience working in capacity of assistant to administration

-Or-

A combination of education and experience that in the opinion of the reviewing agency, exceeds the above standards of the program

ACHIEVE is pleased to provide a competitive benefit package. All benefits are available to full-time employees hired to work 30 or more hours per week. 

  • Medical:  Generous Employer Contribution
  • Dental:  choice of 2 plans – Generous Employer Contribution
  • Vision:  choice of 2 plans 
  • Group Term Life Insurance – 100% Company Paid 
  • Long Term Disability – 100% Company Paid
  • Employee Assistance Program (EAP) – 100% Company Paid
  • 401-K Retirement Plan
  • Cellular Telephone Discounts
  • Paid Sick Time
  • Paid Vacation Time
  • Paid Holidays – 11
  • Paid Bereavement Leave
  • Paid Jury Duty
  • Tuition Assistance Program
  • Several VOLUNTARY Plans available, such as Medical Bridge Plan, Critical Illness Protection, Accident Indemnity, Short Term Disability, Optional Term Life Insurance

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